Introducing HireHop eSign

Simplify Your Document Workflow

Our HireHop eSign module takes the hassle out of handling agreements, quotes, and other critical documents. This powerful new feature allows subscribers to send documents for e-signing directly from HireHop, making it easier to finalize contracts, confirm job details, and keep everything organized.

Subscribe for £10/month

Key Features

• Easy Document Sending: Subscribers can send agreements, quotes, and more for signing with just a few clicks. Our module automates the process, helping you keep business moving forward.
• Seamless Customer Experience: Customers receive a notification email with a secure link to view, read, and e-sign the document. The signing process is simple and intuitive, providing a smooth experience on any device.
• Automated Job Confirmation: Once the customer signs, the HireHop job status automatically updates to “Booked” (if enabled), saving time and ensuring accurate records without manual intervention.

• Customer Portal Access: Your customers (end-users) can register in our HireHop eSign portal to manage all their documents. Here, they can view received documents, track pending and signed items, download signed documents, and access their signing certificates at any time.
• Secure & Traceable Document Handling: All signed documents are securely sent to both customer and subscriber via email. A signing certificate can also be downloaded by either party, providing extra security and validation for the signed document.

Why Subscribe?

With HireHop eSign, you’re not just simplifying paperwork; you’re creating a seamless, secure, and professional experience for both your team and your customers. By automating essential steps like document signing and job confirmation, our HireHop eSign helps you save time, reduce errors, and enhance customer satisfaction.

Transform Your Workflow

Subscribe today for just £10 a month to access this powerful module and experience the ease of digital signatures.
Bring speed, security, and efficiency to your document management—without ever leaving our platform!

Monthly subscribers: Enable the eSign plugin instantly by editing your subscription on the Settings page.

Annual subscribers: Activate the plugin by contacting us at info@hirehop.com or calling +44 (0)208 905 1830.

Setting up HireHop eSign

Step 1: eSign Settings

Once subscribed, access eSign settings to customize your preferences.

Navigate to Settings -> Company Settings -> eSign.

Step 2: Customise Documents

Go to Settings -> Documents and edit a document to insert the fields you wish to be included.

Use the following fields:

• {{es:name}}
• {{es:signer}}
• {{es:datetime}}

Add these fields to your document as shown below:

Step 3: Set Document Properties

Tick the eSign checkbox on a document to enable the selected document for eSign.

Step 4: Sending eSign Documents

You can send an eSign document directly from any job. Follow the steps shown in the screenshots below:

Once sent, the recipient will receive an email requesting signature for the document.

Upon signing, both parties will receive confirmation emails of the completed document.

Step 5: View Reports

Access the eSign report by navigating to Home -> Reports.

The report provides insight into the status and details of documents sent for e-Signature.

HireHop eSign Portal

eSign recipients may, at any time, create a HireHop eSign account to view and manage all received eSign documents.

New ways to search

Search functionality has been enhanced with new features and improvements.

New features include:

Saving favourite searches – run any search, set your filters and click on the Favourites button. Favourites can also be added as home page tiles from Your Settings.

 

Export your search results to Excel – load all the results on the page and click on the Export to Excel button to download a formatted spreadsheet displaying the search results.

See results for a selection of depots – Searches default to the depot that you are in; however, you can now select any combination of depots that you like to show results for those depots.

Search from any screen – Use the new search icon from the menu button on the top right of your screen to search from any HireHop page.

Additional updates

• Home page mobile view – Optimisations to improve user experience when accessing the home page from your phone. Keep an eye out for more updates.
• Exclude internal purchase orders from accounts sync – Enable this option from company settings to prevent POs set to the type “Internal” from syncing to your accounting package.
• Payment suspensions report – Use this new report, available from the reports tab on the home page, to create payment suspensions in bulk, e.g. for bank holidays.

New updates and features including new integrations, support languages and integrated Webshop!

 

Support, demonstrations and training now available in German, Spanish and Portuguese!
🇩🇪🇪🇸🇵🇹

The expansion of our team continues our commitment to offer the best experience and customer satisfaction for our users.

Please feel free to get in touch by emailing us at info@hirehop.com or call us on +44 (0) 208 905 1830!

New integrations

We are delighted to announce two new partnerships and integrations to further streamline your operations.

New updates and features including Categories and Route Planner enhancements

Categories

Categories have been revamped! Updates include:

• Adding icons and notes to each category.

• User setting to view categories in the original tab view or new tree view.

Adding items to a supplying list:

 

Viewing items in stock management:

• Categories structure can now be shared between hire/rental, sales and labour.
• Assign categories to custom items so that the item appears in the correct category for printing and scanning.

Route Planner

We have added lots of new features to our route planning module, including:

• Vehicle tracking – view the location of your drivers in real time! You will now see vehicles on the map and can hover over for more information.
• Hover over an allocated waypoint in transport management to view the driver and assistants assigned.
• Warning if vehicle weight is exceeded.
• Quickly skip forward and back to find routes faster.
• Link Purchase Orders to the Route Planner.
• Additional information available when hovering over waypoints and from the menu.

Optional end times

In company settings you will find a new default option labelled “Use optional end times”. With this selected, all dates will have an optional end time for reference only. Corresponding fields can be added to documents.

 

Other new features include the ability to filter the tree view when scanning, new reports, upgraded database servers and further speed enhancements.

Lots more coming soon…

 

Importing a kit list

Import a spreadsheet into your kit list – Match the item name, part number or bulk barcode exactly and the items will be included from your inventory. If the item doesn’t have a barcode, part number or the name doesn’t match, it will be entered as a custom item. You can also include a row with no quantity to add an inline comment.

Exporting to Excel

Exporting your supplying list to Excel – from the supplying tab, you can click on the menu and then Export to Excel to have your list exported to a spreadsheet.

Default no tax

Setting up a client or supplier to default to no tax/vat – This can be done by going to the address book, then to the trading management tab and click on edit to set the “No Tax” option on income if you do not invoice this client with tax, and on expense if the supplier does not charge you tax.

Future asset availability

With this new feature, if the purchase date of an asset is in the future, the asset will not become available until this date.  

 

Our first batch of new updates and features for this year!

We are thrilled to share some exciting news and updates regarding our latest software developments at HireHop! Our team has been hard at work to enhance your user experience and provide you with even more powerful tools to meet your needs.

• The Item is a box – If the stock item was a box, you can tick it so you can choose the next action when you are checking in/out. There will be an option to choose if you want to “do nothing”, “always open box” or “always open box if empty” after scanning it.
• Volumes – You can set the volume of the items in the Hire Stock Management from which you can see the total on the supplying tab and can also be shown on the documents.
• Mandatory Scan – If checked, when checking this item out, you can only use asset barcodes. Only subrentals are excluded.

 

• Adding Photos – You can add photos on the check in and out screens whether you are on a mobile device or a PC, meaning you can record the condition of an item while checking in or out.
• Bulk Marking Items as lost – While checking in equipment, you can now bulk mark the items as lost.

Introducing HireHop’s new scanning app

Powerful asset scanning from any device

 

We have been adding new features at a rapid pace and have just released the supercharged scanning module, which can also be run as a progressive web app on any device.

This new addition is free to all users.

The new scanning app is fully adaptive and works on all mobile devices, including mobile PDA scanners. Users can even use their phone camera as a barcode or QR code reader from within the app. The new app can use many technologies together or separately, including barcodes, QR codes, RFID, and even manual batch entry.

Access the scanning app from here, or from the HireHop menu on any screen. 

Supercharged and Redesigned

Barcode, QR code and RFID scanning from any device, anywhere.

Revamped to fit any screen and redesigned to improve your workflow.

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Also introducing new Reports

Carnet Report

Check out the new Carnet report available from Home-Reports – this report can be run for a job or project and you can choose whether barcodes are grouped or not. View the carnet on screen and then simply export to CSV or Excel. 

Users still have access to the Job Carnet document that can be printed or emailed directly from a job.

Sales Items Report

Run this report to view all sales or consumable items included in jobs over a period.

HireHop’s Latest Features and Updates!

Cloning Jobs & Projects

When cloning a job or project, you now have additional options for what to include on the cloned job – notes, tasks, purchase orders, transport and even the reserved assets.

Just click on the menu button on the relevant job or project and find the clone option.

Auto-Adding Packages

In package management, packages can now be assigned to job types to be automatically included in the job’s supplying list when you save a new job linked to that job type.

Alternatively, you can set a default package to be added to all new jobs!

To begin, navigate Home – Management – Package Management and create or edit a package to see the job type option.

New Scanning App – Coming Soon!

We are very excited to let you know that we are close to completing work on a new scanning module, including an adaptive web app and many new features!

Look out for this and a lot more to come!!

HireHop’s Latest Features and Updates!

Extra Addresses

There are now two new address options on jobs – a Collection Address and a Use-at Address. These fields can be renamed from the Language Settings to use them in the way that you would like.

You can also add these fields onto any document. Click here to see the fields.

Extra Dates

With our new extra dates feature you can add as many additional dates to Jobs and Projects as you like!

In Company Settings you can set template dates, which can be linked to job types. If you do so, when you create a new job you will see the extra dates appear when you set the job type.

Alternatively, you can manually add extra dates on Jobs and Projects too, just look out for the extra dates option in the Job menu.

Recent Jobs/Projects

The new Recent Jobs and Recent Projects options will show you what you have most recently opened.

Access this from the menu button on the top right of any screen!

Updated Reports

All of the Reports in HireHop have now been updated to use a more powerful and faster grid, with even more filtering and analysis!

Take a look at HireHop’s newest Features and Updates!

Payment Suspensions

With the new payment suspension feature you can now suspend hires for a certain period of time such as public holidays or unexpected weather changes. This can be done for every item on a job, for selected items, and/or for types of items – hire, labour or custom. To do this, select your items from the Supplying list if you are suspending certain items, or just click on Menu-Payment Suspensions otherwise.

On the pop-up you will see settings for the type of item that you wish to suspend payments for, the dates and times this suspension will cover, and the chargeable days per week. E.g. if you only charge Monday to Friday, then you would have 5 chargeable days per week. You also have the ability to change the % discount that you are applying to the suspension, so if you are suspending the whole day you would leave it at 100%; however, if you wish to give a 50% reduction, you can change the % here.

Once saved, this suspension will be included on the next invoice that covers the suspension period. This will show as a new line with a negative value for the reduction in the hire rate. Alternatively, in Company Settings you can choose to Aggregate payment suspensions, meaning that the reduction is included in the line item price on the invoice.

Asset Income

 

In Hire Stock Management there is now a new “Asset Income” tab that will break down your utilisation of assets and tell you how much each asset made you in the time period set. In order to see this information, your assets must have a barcode and be checked out onto jobs to record specific asset usage.

You can set the date period to analyse this data and once set you can see optional columns for the number of days used and the % utilisation, as well as the income, costs, profit and the number of jobs the asset has been out on in that period.

No Shortfall

Now, on Hire and Labour items, you can tick the No Shortfall button to prevent the item from impacting Availability. The items won’t appear in red on the Supplying List, won’t calculate availability, and Labour items won’t appear on the Resource Planner either.

More new features

Faster Loading Home Screen.

New Nominal Purchase Report analysing your costs by Nominal Code, and more updated reports.

Proportioned week calculator on Purchase Order items.

Coming Soon…

Look out for these new features coming soon and much more:

Extra dates – You will soon be able to add as many extra dates to your jobs as you like, and tie these extra dates to particular job types too.

More addresses – Two more addresses on the job, which can be used for whatever you like, such as a collection address or address where the equipment will be used.